Below is an outline list of the roles of New Forest Cycling Club Committee Members and Officials.

PRESIDENT

• Represent the club at cycling functions if required
  attend committee meeting
• Present speech at club dinner on behalf of the Club

CHAIRMAN

• Hold and control committee meeting
• Hold and control AGM in February
• Assist with organisation of club dinners and other events
• Take bookings for club events
• Compile start list of club events and do signing on at event HQ
• Assist secretary in liaising with other clubs

CLUB SECRETARY

• Deal with day to day correspondence to do with club
• Keep records of any correspondence sent
• Post correspondence to Facebook/website for members
• Arrange committee meetings
• Casting vote at committee meetings if required
• Keep minutes of meetings and send to committee
• Liaise with other clubs and cycling federations
• Point of contact for British Cycling, CTT and other clubs
• Collate and keep records of memberships via British Cycling
• Liaise with all club officials when things need doing
• Arrange AGM, keep minutes and publicise on website
• Admin duties on Facebook page and website if required

TREASURER

• Receive money collected for club events
• Keep records of money collected through membership
• Pay club bills, example club and open events and clothing
• Keep account records for money collected and paid out
• Countersign checks with president or Club Secretary
• Liaise with clubs bank account clerk at Natwest in Lymington
• Send club charity donations decided by committee

RACING SECRETARY

• Put together club events in September for following season
• Co-ordinate with other clubs for dates and courses
• Send police forms to area secretary and police
• Send o.s maps of courses to police
• Apply to forestry commission for parking permits
• Send details of events to new forest district council
• Keep records of race times for the season
• Compile 10 series divisional results and post on website
• Compile end of season prizewinners
• Organise trophies and engraving for awards
• Keep timekeeping devices operational
• Organise inter-club races with other neighbouring clubs

PRESS SECRETARY

• Provide website race reports/descriptions of club events
• Add links to reports on Facebook group
• Provide race reports for local rider web page
• Provide any relevant correspondence to New Milton Advertiser
• Update website with information and events of the club
• Send out newsletters via British Cycling Club Manager

GENERAL COMMITTEE MEMBER

• Attend committee meetings held every 6 – 8 weeks on Mondays
• Assist with discussions of any actions or ideas in running of the club
• Volunteer and take on any actions if required
• Assist at any event where required

TIMEKEEPERS

• Time keep at club & open events
• Assist time keeping for other clubs if required

AUDITOR

• Represent the club at cycling functions if required
• Audit club records when required